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Accessible Version: 2025 Shelter Rental Policies

Approved: November 12, 2024

 

Contact Information

Regular business hours are Monday through Friday, 9 a.m. – 5 p.m., except some holidays.

Emergency Assistance

If an emergency should arise, call 911.

Day-of-Rental Assistance

If attention is needed at your shelter on the day of your rental, call the On-Call Staff: 513-266-3487.

If there is a conflict with another party during your reservation, call the Hamilton County Sheriff’s Dispatch Center: 513-825-2280 to request that an officer respond to your rental location.

General Shelter Reservation Information

  • Persons reserving a shelter or fire ring must be at least 18 years of age.
  • The person making the reservation assumes full responsibility for their group and the condition of the shelter area.
  • To qualify for Resident Rates, the person or organization making and paying for the reservation must reside in Anderson Township.
  • The shelter area is reserved for the exclusive use of the reserving group. Renters may not solicit to the general public. The restrooms are open to the general public.

Payments accepted:

Visa, Master Card, Discover, American Express, Cash, or Check. A $30 fee will be charged for all returned checks.

Hours available for reservation:

Shelter rental rates apply to the time period of your reservation during the following hours:

  • Monday-Sunday, 9:00 a.m. until dusk.
  • Monday-Thursday shelter rentals are ½ price (except on holidays)

Grills and Fire Rings

Grill Policy

Grills are available at some Anderson Park District shelters. Patrons may bring their own grill exercising appropriate caution considering the following:

  • For safety reasons, grills are not permitted at Beech Acres Shelter #2, Belle of the Beech.
  • Charcoal grills must be placed on the grass and coals extinguished/disposed of safely in a trash receptacle.
  • Tabletop gas grills may be placed on picnic tables.
  • Other gas grills may be used with caution where permitted.

Fire Ring Policy

A fire permit is required for use of an Anderson Park District fire ring, per Anderson Township Fire Code. A fire permit is not required for the Juilfs Park fireplace (Shelter #1).

  • The fire ring at Veterans Park Shelter #2 is included with the shelter rental but still requires a fire permit.
  • Completion of the Fire Ring Request form is required at least two weeks in advance. Additionally, proof of Liability Insurance is required for Scout Troops. The Fire Ring Request form is available by calling the Anderson Parks RecPlex Office during regular business hours: 513-474-0003 or emailing APDOffice@AndersonParks.com.
  • Allow 10 business days for a fire permit to be issued.

Prohibited Items and Activities

The following Items/Activities ARE PROHIBITED in all Anderson Park District parks and facilities:

  • Fireworks are prohibited without specific written permission from the Board of Park Commissioners.
  • Glass is prohibited.
  • Inflatables (bounce houses, etc.) are prohibited.
  • Dunk tanks and mechanical bulls are prohibited.

Playground Water Play Areas:

Typically, the playground water play areas are open Memorial Day weekend through Labor Day weekend. Exceptions may be made to accommodate weather conditions, maintenance and park events. Visit AndersonParks.com for updates.

Hours of operation:

10:00 a.m. – 8:00 p.m.

Renter Agreement

Renter agrees to follow the Anderson Park District Rules and Regulations and Shelter Rental Policies.

Payments, Refunds & Rescheduling

Payment is due in full at the time of booking the shelter reservation.

A cancellation must be made in writing by sending an email to apdoffice@andersonparks.com. A cancellation made at least 14 days in advance of the reservation date is eligible for partial refund, less a $25 administrative fee. A cancellation made less than 14 days from the reservation date is non-refundable.

If severe inclement weather on the day of the reservation causes the shelter area to become unsafe or unusable, the customer may request a refund. The refund request must be made in writing within 72 hours after the reservation date. All refunds are subject to a $25 processing fee. Park staff will determine if weather has caused the reservation area to be unusable for that time period. All attempts will be made to reschedule, or a refund of the fee, less the $25 processing fee, will be issued within two weeks.

  • Inclement weather includes severe rain, lightning and storms, but does not include the temperature being too hot or too cold, nor does it include light rain showers or the appearance/forecast of rain showers. Weather conditions will be verified.

Alcohol Permit – No Glass

Beer, liquor and wine are permitted by reserving groups at no additional charge but must be kept under the shelter or specific permitted area with a permit. You may request an Alcohol Permit when making your shelter reservation. All guests must comply with applicable liquor laws. Alcohol is not permitted to be sold.

Photos

The Anderson Park District reserves the right to publish photos taken on Park District property.

Music and Sound

Noise or amplified sound must not disturb or interfere with any other activity outside the reserved shelter. Live music, disc jockeys (D.J.) and karaoke music are prohibited without written permission from the Executive Director. Please use appropriate music for all age levels.

Decorations, Catering and Deliveries

Only tape may be used to secure decorations to shelters and tables. All tape must be removed at the end of your event. Confetti, silly string, and water balloons are not permitted. Catering of your choice is permitted at all shelters. Deliveries must be accepted by the reserving party during your reservation time. All equipment, containers, etc. must be removed from the premises at the end of your reservation. Vehicles must remain in the parking lot at all times. Removal of trail posts and/or fencing and driving on the trail is
prohibited.

Food Trucks

Food trucks are permitted with pre-approval for reservations at Juilfs Park Shelter #2 and Veterans Park Shelter #1. Food trucks must remain in the parking lots only. Selling of products is not permitted. Food trucks are not permitted at other shelters due to safety concerns.

Special Events

Completion of the Anderson Park District Special Event Request form is required for events requesting more than a basic shelter reservation. Special Event Request forms are available at https://andersonparks.com/regulations-and-permits/ or by calling the office during business hours.

Clean Up

Please help keep your parks clean by cleaning up after your event. A clean-up fee of $40 per hour will be assessed for trash (including: decorations, food, melon rinds, shells, etc.) that has not been placed in the trash receptacles. To avoid the clean-up fee, you must leave the shelter area as clean as it was when you arrived. This includes the ceiling, picnic tables and floor. A clean-up fee of $40 per hour will also be assessed to remove any markings or to repair any damage to the shelter area.

No Solicitation

No one shall sell or offer for sale any article, thing, privilege or service within the park without a permit from the Board, and no person shall do any begging, hawking, peddling or soliciting therein.

Applications, forms, and additional information available at: